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Attendance Policy

We believe that children cannot learn if they are absent from school. Therefore, we aim to ensure that all our children take full advantage of the educational opportunities available to them and to raise standards by promoting regular attendance and punctuality of pupils.


We are committed to providing an education of the highest quality for all our pupils. We believe high attainment depends on good attendance.


We expect all school personnel to support and promote excellent school attendance by acting as role models and to work hard to provide a learning environment in which all pupils are eager to learn, feel valued and enjoy coming to school.


Sometimes a pupil's absence or lateness may not be their fault and in these circumstances it is our policy to be supportive of the child and not to make them feel guilty or inadequate. Also, at times we have to give allowances for religious beliefs and individual family circumstances.


We believe it is essential to regularly remind parents of the importance of good attendance and its links to pupil attainment. The Education Act 1996 clearly states that the prime responsibility of parents/carers is to ensure that their children attend school regularly. 




  • To create a culture in which good attendance is accepted as the norm;

  • To demonstrate that good attendance and punctuality is valued by the school;

  • To maintain and develop effective communication regarding attendance between home and school;

  • To work with other schools to share good practice in order to improve this policy.


    Responsibility for the Policy and Procedure                                                                                             


    Role of the Governing Body


    The Governing Body will:


  • delegate powers and responsibilities to the Head Teacher to ensure all school personnel are aware of and comply with this policy;

  • nominate a named governor to visit the school regularly, to liaise with the Coordinator and to report back to the Governing Body;

  • ensure that the attendance policy is carried out;

  • ask questions about trends and what is being done to prevent persistent poor attenders;

  • monitor termly progress;

  • take responsibility for ensuring this policy and all policies are maintained and updated regularly;

  • take responsibility for ensuring all policies are made available to parents.


    Role of the Head Teacher

The Head Teacher will:

  • ensure all school personnel, pupils and parents are aware of and comply with this policy;

  • undertake the daily monitoring of school attendance via the school office by using an appropriate and effective registration system;

  • monitor attendance according to gender, age, ethnicity, first language, eligibility for Free School Meals and special educational needs;

  • target intervention and support to those children that have been highlighted as poor attenders;

  • have in place a system for parents to report a child’s absence;

  • report the attendance figures and progress to the Governing Body;

  • remind parents of their commitment to this policy;

  • publicise good attendance during assemblies, newsletters and the termly report to the Governing Body;

  • introduce rewards and incentives to encourage punctuality;

  • organise training for office staff on the use and understanding of attendance codes and authorised and unauthorised attendance;

  • work closely with the named governor and office staff;

  • refer cases giving rise for concern to Targeted Support/ Nottinghamshire County Council with a view to issuing a Fixed Term Penalty Notice (currently £60 per parent per child if paid within 21 days, rising to £120 per parent per child if paid within 28 days; if court action for non-payment is sought the fine is determined by the court.

  • monitor the effectiveness of this policy;

  • annually report to the Governing Body on the success and development of this policy;

  • ensure that attendance data is reported to parents in each child’s Annual Report with reference to the following:



Persistent Absenteeism





Percentage range






Your child’s attendance







Role of the School Office Staff


The office personnel are responsible for:


  • implementing the policy with the Head Teacher;

  • monitoring individual and class attendance on a daily basis;

  • keeping the Head Teacher informed of attendance figures and trends;

  • contacting parents regarding concerns about their child’s attendance;

  • compiling attendance data for the Head Teacher, the Governing Body and Targeted Support;

  • ensuring registers are distributed to the teaching staff and are kept up to date;

  • contacting parents if they have not reported their child’s absence by 9:30 am;

  • sending a letter if no contact is made;

  • continuing to contact the parents until contact is made;

  • contacting the key worker if a child is on the child protection register and no reason has been given for the child’s absence;

  • informing the Head Teacher of trends in absence;

  • Ensure that the time and reasons for late arrivals are recorded by the parent.


    Role of School Personnel


    School personnel will:


  • comply with and implement this policy;

  • set an example of punctuality and good attendance;

  • ensure that registers are taken at the appropriate times and are accurate and up to date;

  • monitor class and individual attendance patterns;

  • inform the school office of any concerns about attendance;

  • emphasise the importance of punctuality and good attendance;

  • discuss individual pupil attendance at parent-teacher consultations.


    Role of the Named Governor


    The Named Governor will:


  • work closely with the Head Teacher and the coordinator;

  • ensure this policy and other linked policies are up to date;

  • ensure that everyone connected with the school is aware of this policy;

  • report to the Governing Body every term;

  • annually report to the Governing Body on the success and development of this policy


    Role of Parents


    Parents are responsible for:


  • ensuring that their children are punctual and know the importance of good attendance;

  • informing the school on the first day of absence;

  • informing the school of any changes to their contact details;

  • collecting their children on time

  • supporting the school Code of Conduct and guidance necessary to ensure smooth running of the school.


    Role of Pupils


    Pupils are responsible for:


  • arriving at school on time;

  • knowing the value of good attendance;

  • taking part in questionnaires and surveys.


    Dealing with Trends in Attendance


    When there is a pattern of poor attendance and/or lateness then the following procedure will take place:


  • Parents are invited to attend an informal meeting with the Head Teacher to explain their child’s repeated absence;

  • Support will be offered if there are underlying reasons for the absence;

  • If not, then the situation will be monitored for improvement;

  • If there is no improvement, then appropriate action will be taken.


    Dealing with Lateness


The office personnel monitor lateness and inform:

  • the Head Teacher of patterns of lateness;

  • parents of the school’s concerns.




Holidays during term time – only in exceptional circumstances will the school agree to a leave of absence in term time.  Parents are asked to write to the school stating the length of and reasons for the absence.

Religious Observance – a maximum of three days absence is allowed for religious observance.

Medical, Dental or Hospital Appointments – we encourage these appointments to take place out of school time in order not to disrupt the child’s education.


Raising Awareness of this Policy


We will raise awareness of this policy via:


  • the school website;

  • meetings with parents such as introductory, transition, parents’ evenings;

  • school events;

  • communications with home such as newsletters;

  • Head Teacher reports to the Governing Body